Advanced Purchase Order Processing / Purchase to Pay (P2P) Procurement

View a quick 3 minute overview of Compleat Spend Control in action…

Compleat extends the functionality of your accounting software to fully automate the entire purchasing process and provide complete spend control:

•  Full commitment accounting on purchase order generation providing cashflow forecasting based on both actual and committed spend.

•  Total and centralised budget control that ensures every purchase order is within budget and any central budget change impacts every unapproved purchase order request (requisition) instantly.

•  The option to implement full receipting of goods and services to ensure the timeliness, completeness and accuracy of supply.

•  Automated electronic purchase invoice approval (complete with an electronic image of the invoice) increasing approval speed, stopping “lost invoices”, capturing all purchase invoices under dispute / awaiting credit notes and protecting continuity of supply for critical goods and services.

•  Automated purchase and general ledger updates on invoice approval.

•  Radically improving productivity, accuracy, visibility and control throughout the process.

Compleat is available in 3 Editions, Standard, Professional and Enterprise delivering a long term comprehensive purchase 2 pay strategy - with a very affordable point of entry.

Functionality Summary:

•  Fast creation of purchase requisitions
•  Use of templates and catalogues for speed and accuracy
•  Purchase order generation and approval workflows
•  Budget checking on requisitions and purchase order approval
•  Commitment & accrual accounting for accurate cashflow forecasting
•  Automated receipting of goods and services
•  Automated purchase invoice approval (with electronic image) workflow
•  Automated posting to suppliers and general ledger
•  Multi company, multi-currency, department and project analysis

Automation Benefits:

•  Increased speed and accuracy of every transaction through out the process
•  Compleat budget management on every transaction (through centralised control)
•  Compleat budget control through approvals
•  Compleat cost pipeline visibility at purchase order creation
•  Compleat dispute & credit note management
•  Up to 60% reduction in processing costs per transaction
•  Compleat visibility of status of every transaction throughout process
•  Real time tight integration with financial software

Business Benefits:

•  Increased productivity
•  Increased visibility
•  Increased accuracy
•  Lower cost per transaction
•  Compleat budget control
•  Compleat spend visibility
•  Compleat Spend Control

Compleat offers three levels of available functionality and pricing, delivering a strategic solution with a seamless upgrade path. Compleat Standard Edition can be operational in less than two weeks, yet evolve into a very sophisticated solution that meets the needs of the most demanding enterprise organisation.

Standard Edition:

•  Automated requisition / purchase order generation
•  Full commitment accounting for complete spend pipeline visibility
•  Full budget control on every requisition / purchase order raised
•  Automated purchase invoice approval, with document imaging
•  Dynamic workflow for 100% electronic approval processes
•  Fully integrated into accounting software (suppliers / chart of accounts / budgets) for automated postings

Professional Edition:

As for standard – plus
•  Increased user access security over available suppliers, companies, departments and general ledger accounts
•  Full goods and services receipting (automated commitment / accrual accounting)
•  Supplier performance management
•  Extended workflow functionality

Enterprise Edition:

Our Enterprise Edition offers a complete Purchase to Pay Procurement solution for the most complex and demanding organisations, yet remains very easy to use and more important, is designed to enable our clients to become fully self sufficient in the day to day management of the solution.
 
Investing in Compleat Spend Control is a strategic decision, enabling our clients to invest to address their immediate needs, whilst planning for their future requirements through seamless upgrades with minimal fuss and minimal cost.

ROI calculations have lost credibility with many finance directors through misuse and over commitment /under delivery.

The Compleat ROI is a little different, as it should be based on the amount of cash in the bank that would not have been there without the ability of the organisation to take compleat spend control.

Additional Cash

Reduction of spend through improved purchasing controls on suppliers and budget control,
Appropriate purchasing terms and conditions of supply including payment terms
Accurate receipting and management of short supply, damaged goods and poor services
Accurate pricing of purchase invoices against delivered goods and services
Improved prices and payment terms through supplier consolidation

Productivity savings through automation of purchasing process

Reduction of transaction cost through automation and productivity gains
Cash and corporate liquidity will be stretched over the coming 12 - 36 months as revenue and margins are squeezed, debtors take longer to pay, the increasing risk of bad debt (and the insurance cost of protecting against it) and suppliers shortening credit terms should they feel at risk.

Retain cash through total budget and spend control

Automation of purchase invoice approval processes
Reduction of need to use alternate suppliers due to late payment / accounts on stop
Up to 60% reduction in the cost per transaction in the purchase to pay cycle
The ability to increase productivity, maximise the effective use of cash and take complete control of corporate spend delivers rapid ROI – putting additional cash in the bank.

However, if the ability to control corporate liquidity through Compleat Spend Control and manage cash averts disaster, then the value of Compleat Spend Control will be priceless.

If you would be interested in learning more about how Compleat Spend Control can help your organisation save money then please do contact us.

We would be very happy to visit you and show you a live demonstration of the software in action as well as provide realistic expected savings and Return on Investment for your specific organisation.